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.:. Rules of Association
1. Name
The incorporated Association is:
The Australian Association of Holistic and Transpersonal Counsellors
Incorporated (Vic)
otherwise known as the AAHTC and in these rules called “the
Association”—as registered with Consumer and Business Affairs
Victoria under the Associations Incorporations Act (1981),
Registration Number A0048019G.
2. Definitions
(1) In these Rules, unless the contrary intention appears –
“Act” means the Association Incorporations Act 1981;
“address” means postal or email address;
“committee” means the Executive committee of the Association;
“financial year” has the same meaning as in the Act, being a period
of variable length not exceeding 18 months;
“general meeting” means a general meeting of members convened in
accordance with Rule 13;
“in writing” includes email and fax transmission;
“member” means a member of the Association;
“ordinary member of the committee” means a member of the Executive
committee who is not an officer of the Association under Rule 23;
“Registrar” means the Registrar of Incorporated Associations and
includes any Deputy or Assistant Registrar of Incorporated
Associations;
“Regulations” means regulations under the Act;
“relevant documents” has the same meaning as in the Act.
“special resolution” has the same meaning as in the Act.
(2) In these Rules, a reference to the Secretary of an Association
is a reference –
(a) if a person holds office under these Rules as Secretary of the
Association – to that person; and
(b) in any other case, to the public officer of the Association.
3. Alteration of the Rules
(1) These Rules and the statement of purposes of the Association
must not be altered except in accordance with the Act.
(2) In accordance with the Act, the Association may alter its
statement of purpose or its rules only by special resolution at a
general meeting of the Association.
(3) A resolution is not considered to have passed under sub-rule(2)
unless:
(a) 21days notice has been given in accordance with the rules to all
members entitled to vote specifying the intention to propose the
resolution as a special resolution; and
(b) the resolution is approved by three quarters of those entitled
to vote at a general meeting of the Association.
(4) An alteration to the statement of purposes or the rules will not
take effect unless and until it has been submitted to the Registrar
in the approved manner, and the Registrar has approved the
alteration.
4. Membership, Entry Fees and Subscription
(1) The committee must apply nationally recognised criteria and
standards to develop membership categories for graduate and student
counsellors.
(2) The committee must prepare and apply a membership application,
approval and renewal process to be managed by the Membership
Secretary, and make this available to members or prospective members
on request.
(3) A person who applies and is approved for membership as provided
in these Rules is eligible to be a member of the Association on
payment of the entrance fee and annual subscription payable under
these Rules.
(4) A person who is not a member of the Association at the time of
incorporation of the Association (or who was a member at that time
but has ceased to be a member) must not be admitted to membership
unless–
(a) he or she applies for membership in accordance with sub-rule
(5); and
(b) the admission as a member is approved via the membership
approval process in sub-rule (2).
(5) An application of a person for membership of the Association
must –
(a) be made in writing on the appropriate Application Form and
include the required total fees payable.
(b) be lodged with the Membership Secretary of the Association.
(6) As soon as practicable after the receipt of an application, the
Membership Secretary must commence processing the application
through the approval process in sub-rule (2).
(7) In accordance with the options within the membership approval
process, the Membership Secretary, membership sub-committee or
committee must determine whether to approve or reject the
application.
(8) If an application for membership is approved, the Membership
Secretary must, as soon as practicable and preferably within 5
working days –
(a) enter the applicant’s name in the Register of Members; and
(b) notify the applicant in writing of the approval for membership
and provide their membership number.
(9) An applicant for membership becomes a member and is entitled to
exercise the rights of membership when his or her name is entered in
the Register of Members.
(10) If an application is rejected, the Membership Secretary must,
as soon as practicable, notify the applicant in writing that the
application has been rejected and return their annual subscription
fee.
(11) A right, privilege, or obligation of a person by reason of
membership of the Association –
(a) is not capable of being transferred or transmitted to another
person; and
(b) terminates upon the cessation of membership whether by death or
otherwise.
(12) The annual subscription for each membership category is set by
the annual general meeting and is payable in advance on an annual
cycle with quarterly pro-rata adjustments.
5. Privacy Provisions
(1) The committee must develop a privacy policy that gives effect to
the national privacy principles contained in privacy legislation.
(2) The privacy policy must be applied in the collection, storage
and use of membership information and accounting data.
6. Register of Members
(1) Subject to the privacy provisions in Rule 5, the Membership
Secretary must keep and maintain a register of members containing–
(a) the name and postal address of each member;
(b) the category of membership, and
(c) the date on which each member’s name was entered in the
register.
(2) The register is available for inspection free of charge by any
member upon request.
(3) A member may make a copy of entries in the register.
(4) In addition to the membership information maintained under
sub-rule (1), the Membership Secretary may record and maintain
additional membership data solely for use by Officers of the
Association in managing the affairs of the Association.
7. Ceasing Membership
(1) A member of the Association who has paid all monies due and
payable by a member to the Association may resign from the
Association by giving one month’s notice in writing to the Secretary
of his or her intention to resign.
(2) After the expiry of the period referred to in sub-rule (1) –
(a) the member ceases to be a member; and
(b) the Membership Officer must record in the register of members
the date on which the member ceased to be a member.
8. Discipline, Suspension and Expulsion of Members
(1) Subject to these Rules, if the committee is of the opinion that
a member has refused or neglected to comply with these Rules, or has
been guilty of conduct that breaches the Association’s Code of
Ethics, or prejudicial to the interests of the Association, the
committee may resolve to –
(a) Fine that member an amount not exceeding $1000; or
(b) suspend that member from membership of the Association for a
specified period; or
(c) expel that member from the Association.
(2) A resolution of the committee under sub-rule (1) does not take
effect unless –
(a) at a meeting held in accordance with sub-rule (3), the committee
confirms the resolution; and
(b) if the member exercises a right of appeal to the Association
under this Rule, the Association confirms the resolution in
accordance with this Rule.
(3) A meeting of the committee to confirm or revoke a resolution
passed under sub-rule (1) must be held not earlier than 14 days, and
not later than 28 days, after notice has been given to the member in
accordance with sub-rule (4).
(4) For the purposes of giving notice in accordance with sub-rule
(3), the Secretary must, as soon as practicable, cause to be given
to the member a written notice –
(a) setting out the resolution of the committee and the grounds on
which it is based; and
(b) stating that the member, or his or her representative, may
address the committee at a meeting to be held not earlier than 14
days and not later than 28 days after the notice has been given to
that member; and
(c) stating the date, place and time of that meeting; and
(d) informing the member that he or she may do one or both of the
following –
(i) attend that meeting;
(ii) give to the committee before the date of that meeting a written
statement seeking the revocation of the resolution;
(e) informing the member that, if at that meeting, the committee
confirms the resolution, he or she may not later than 48 hours after
that meeting, give the Secretary a notice to the effect that he or
she wishes to appeal to the Association in general meeting against
the resolution.
(5) At a meeting of the committee to confirm or revoke a resolution
passed under sub-rule (1), the committee must –
(a) give the member, or his or her representative, an opportunity to
be heard; and
(b) give due consideration to any written statement submitted by the
member; and
(c) determine by resolution whether to confirm or to revoke the
resolution.
(6) If at the meeting of the committee, the committee confirms the
resolution, the member may, not later than 48 hours after that
meeting, give the Secretary a notice to the effect that he or she
wishes to appeal to the Association in general meeting against the
resolution.
(7) If the Secretary receives a notice under sub-rule (6), he or she
must notify the committee and the committee must convene a general
meeting of the Association to be held within 21 days after the date
on which the Secretary received the notice.
(8) At a general meeting of the Association convened under sub-rule
(7) –
(a) no business other than the question of the appeal may be
conducted; and
(b) the committee may place before the meeting details of the
grounds for the resolution and the reasons for the passing of the
resolution; and
(c) the member, or his or her representative, must be given an
opportunity to be heard; and
(d) the members present must vote by secret ballot on the question
whether the resolution should be confirmed or revoked.
(9) A resolution is confirmed if, at the general meeting, not less
than two-thirds of the members vote in person, or by proxy, in
favour of the resolution. In any other case, the resolution is
revoked.
9. Disputes and Mediation
(1) The grievance procedure set out in this Rule applies to disputes
under these Rules between –
(a) a member and another member; and
(b) a member and the Association.
(2) The parties to the dispute must meet and discuss the matter in
dispute, and, if possible, resolve the dispute within 14 days after
the dispute comes to the attention of all parties.
(3) If the parties are unable to resolve the dispute at the meeting,
or if a party fails to attend that meeting, then the parties must,
within 10 days, hold a meeting in the presence of a Mediator.
(4) The mediator must be –
(a) a person chosen by agreement between the parties; or
(b) in the absence of agreement –
(i) in the case of a dispute between a member and another member, a
person appointed by the committee of the Association; or
(ii) in the case of a dispute between a member and the Association,
a person who is a mediator appointed or employed by the Dispute
Settlement Centre of Victoria (Department of Justice).
(5) A member of the Association can be a mediator.
(6) The mediator cannot be a member who is party to the dispute.
(7) The parties to the dispute must, in good faith, attempt to
settle the dispute by mediation. In a dispute between two members of
the Association, both members will be encouraged to engage in a
counselling session conducted by an experienced counsellor who is
not a party to the dispute.
(8) The mediator, in conducting the mediation, must –
(a) give the parties to the mediation process every opportunity to
be heard; and
(b) allow due consideration by all parties of any written statement
submitted by any party; and
(c) ensure that natural justice is accorded to the parties to the
dispute throughout the mediation process.
(9) The mediator must not determine the dispute.
(10) If the mediation process does not result in the dispute being
resolved, the parties may seek to resolve the dispute in accordance
with the Act otherwise at law.
10. Annual General Meetings
(1) The committee may determine the date, time and place of the
annual general meeting of the Association.
(2) The notice convening the annual general meeting must specify
that the meeting is an annual general meeting.
(3) The ordinary business of the annual general meeting shall be –
(a) to confirm the minutes of the previous annual general meeting
and of any general meeting held since that meeting; and
(b) to receive from the committee reports upon the transactions of
the Association during the last preceding financial year; and
(c) to elect officers of the Association and the ordinary members of
the committee; and
(d) to receive and consider the statement submitted by the
Association in accordance with section 30 (3) of the Act.
(4) The annual general meeting may conduct any special business of
which notice has been given in accordance with these Rules.
11. Special General Meetings
(1) In addition to the annual general meeting, any other general
meeting may be held in the same year.
(2) All general meetings other than the annual general meeting are
special general meetings.
(3) The committee may, whenever it thinks fit, convene a special
general meeting of the Association.
(4) If, but for this sub-rule, more than 15 months would elapse
between annual general meetings, the committee must convene a
special general meeting before the expiration of that period.
(5) The committee must, on the request in writing of members
representing not less than 25% of the total numbers of members,
convene a special general meeting of the Association.
(6) The request for a special general meeting must –
(a) state the objects of the meeting; and
(b) be signed by the members requesting the meeting; and
(c) be sent to the address of the Secretary.
(7) If the committee does not cause a special general meeting to be
held within one month after the date on which the request is sent to
the address of the Secretary, the members making the request, or any
of them, may convene a special general meeting to be held not later
than 3 months after that date.
(8) If a special general meeting is convened by members in
accordance with this Rule, it must be convened by the committee and
all reasonable expenses incurred in convening the special general
meeting must be refunded by the Association to the persons incurring
the expenses.
12. Special Business
All business that is conducted at a special general meeting and all
business that is conducted at the annual general meeting, except for
business conducted under the rules as ordinary business of the
annual general meeting, is deemed to be special business.
13. Notice of General Meetings
(1) The Secretary of the Association, at least 14 days, or if a
special resolution has been proposed at least 21 days, before the
date fixed for holding a general meeting of the Association, must
cause to be sent to each member of the Association, a notice stating
the place, date and time of the meeting and the nature of the
business to be conducted at the meeting.
(2) Notice may be sent –
(a) by email electronic transmission; or
(b) if the member requests, by prepaid post to the address appearing
in the register of members.
(3) No business other than that set out in the notice convening the
meeting may be conducted at the meeting.
(4) A member intending to bring any business before a meeting may
notify in writing, or by electronic transmission, the Secretary of
that business, who must include that business in the notice calling
the next general meeting.
14. Quorum at General Meetings
(1) No item of business may be conducted at a general meeting unless
a quorum of members entitled under these Rules to vote, is present
at the time when the meeting is to consider that item.
(2) The lesser of:
(a) one-sixth of the membership entitled under these Rules to vote
at a general meeting, or
(b) 15 entitled members,
constitutes a quorum for the conduct of the business of a general
meeting.
(3) If, within half an hour after the appointment time for the
commencement of a general meeting, a quorum is not present –
(a) in the case of a meeting convened upon the request of members –
the meeting must be dissolved; and
(b) in any other case – the meeting shall stand adjourned to a time
and place to be determined by the committee and this communicated to
the membership 48 hours prior to the time at which the meeting is
adjourned.
(4) If at the adjourned meeting the quorum is not present within
half an hour after the time appointed for the commencement of the
meeting, the members personally present (being not less than 8)
shall be a quorum.
15. Presiding at General Meetings
(1) The President shall preside as Chairperson at each general
meeting of the Association.
(2) If the President is absent from a general meeting, or is unable
to preside, the members present must select one of their numbers to
preside as Chairperson.
16. Adjournment of Meetings
(1) The person presiding may, with the consent of a majority of
members present at the meeting, adjourn the meeting from time to
time and place to place.
(2) No business may be conducted at an adjourned meeting other than
the unfinished business from the meeting that was adjourned.
(3) If a meeting is adjourned for 14 days or more, notice of the
adjourned meeting must be given in accordance with Rule 13.
(4) Except as provided in sub-rule (3), it is not necessary to give
notice of an adjournment or of the business to be conducted at an
adjourned meeting.
17. Voting at General Meetings
(1) Upon any question arising at a general meeting of the
Association, a member has only one vote.
(2) All votes must be given personally or by proxy.
(3) In the case of an equality of voting on an question, the
Chairperson of the meeting is entitled to exercise a second or
casting vote.
(4) A member is not entitled to vote at a general meeting unless all
moneys due and payable by the member to the Association have been
paid.
18. Poll at General Meetings
(1) If at a meeting a poll on any question is demanded by not less
than 3 members, it must be taken at that meeting in such a manner as
the Chairperson may direct and the resolution of the poll shall be
deemed to be a resolution of the meeting on that question.
(2) A poll that is demanded on the election of a Chairperson or on
the question of an adjournment must be taken immediately and a poll
that is demanded on any other question must be taken at such a time
before the close of the meeting as the Chairperson may direct.
19. Manner of Determining Whether a Resolution is Carried
If a question arising at a general meeting of the Association is
determined on a show of hands –
(a) a declaration by the Chair person that a resolution has been –
(i) carried; or
(ii) carried unanimously; or
(iii) carried by a particular majority; or
(iv) lost; and
(b) an entry to that effect in the minute book of the Association –
is evidence of the fact, without proof of the number or proportion
of the votes recorded in favour of, or against, that resolution.
20. Proxies
(1) Each member is entitled to appoint another member as a proxy by
notice given to the secretary no later than 24 hours before the time
of the meeting in respect of which the proxy is appointed.
(2) The notice appointing the proxy must be in a form that contains
details of the resolution and specifies how the proxy is to cast
their vote.
21. Executive committee
(1) The affairs of the Association shall be managed by the Executive
committee.
(2) The Executive committee –
(a) shall control and manage the business and affairs of the
Association; and
(b) may, subject to these Rules, the Act and the Regulations,
exercise all such powers and functions as may be exercised by the
Association other than those powers and functions that are required
by these Rules to be exercised by general meetings of the members of
the Association; and
(c) subject to these Rules, the Act and the Regulations, has the
power to perform all such acts and things as appear to the committee
to be essential for the proper management of the business and
affairs of the Association.
(3) Subject to the provisions of the Act, the Regulations and these
Rules, the committee may by resolution delegate to any officer or
other persons as the committee thinks fit, any of the powers and
functions of the committee other than this power of delegation.
(4) Subject to section 23 of the Act, the committee shall consist of
–
(a) the officers of the Association; and
(b) at least two ordinary members –
each of whom shall be elected at the annual general meeting of the
Association in each year.
(5) The Executive committee is required to include at least 2
members who are in the Student category of membership at the time of
their election to the committee.
22. Sub-Committees
(1) A sub-committee of the Association may only be established by
the Executive committee.
(2) A sub-committee is to have no executive power to manage or
control the affairs of the Association.
(3) The Executive committee may establish such sub-committees as it
considers necessary to facilitate the objectives of the Association.
The Executive committee may delegate to any sub-committee such
functions as it considers appropriate and may revoke any such
delegation.
(4) The Executive committee must establish operational guidelines
for each sub-committee and a duty statement for it's Convenor.
(5) A convenor of a sub-committee must be a member of the Executive
committee.
(6) Sub-committees which may be appointed by the Executive committee
include -
(a) The Complaints committee;
(b) The Editorial committee;
(c) The Ethics committee;
(d) The Membership committee;
(e) The Professional Development committee.
23. Office Holders
(1) The officers of the Association shall be –
(a) a President;
(b) a Secretary;
(c) a Treasurer; and
(d) a Membership Secretary.
(2) The provisions of Rule 25, so far as they are applicable and
with the necessary modifications, apply to and in relation to the
election of persons to any other offices referred to in sub-rule
(1).
(3) Each officer of the Association shall hold office until the
annual general meeting next after the date of his or her election
but is eligible for re-election.
(4) In the event of a casual vacancy in any office referred to in
sub-rule (1):
(a) the committee may appoint one of its members to the vacant
office and the member appointed may continue in office up to and
including the conclusion of the annual general meeting next
following the date of appointment; or
(b) if no ordinary member of the committee seeks office, the
committee may seek a nomination and make an appointment from the
general membership.
24. Ordinary Members of the Committee
(1) Subject to these Rules, each ordinary member of the committee
shall hold office until the annual general meeting next after the
date of election but is eligible for re-election.
(2) In the event of a casual vacancy occurring in the office of an
ordinary member of the committee, the committee may appoint a member
of the Association to fill the vacancy and the member appointed
shall hold office, subject to these Rules, until the conclusion of
the annual general meeting next following the date of the
appointment.
25. Election of Officers and Ordinary Committee Members
(1) Nominations of candidates for election of officers of the
Association or as ordinary members of the committee must be –
(a) made in writing; and
(b) delivered to the Secretary of the Association not less than 48
hours prior to the time fixed for the holding of the annual general
meeting.
(2) A candidate may only be nominated for one office, or as an
ordinary member of the committee, prior to the annual general
meeting.
(3) If insufficient nominations are received to fill all vacancies
on the committee, the candidates nominated shall be deemed to be
elected and further nominations may be received at the annual
general meeting.
(4) If the number of nominations received is equal to the number of
vacancies to be filled, the persons nominated shall be deemed to be
elected.
(5) If the number of nominations exceeds the number of vacancies to
be filled, a ballot must be held.
(6) The ballot for the election of officers and ordinary members of
the committee must be conducted at the annual general meeting in
such a manner as the committee may direct.
26. Vacancies
The office of an officer of the Association, or of an ordinary
member of the committee, becomes vacant if the officer or member –
(a) ceases to be a member of the Association; or
(b) becomes an insolvent under administration within the meaning of
the Corporations Law; or
(c) resigns from the office by notice in writing given to the
Secretary.
27. Meetings of the Committee
(1) The committee must meet at least 6 times in each year at such
place and such times as the committee may determine.
(2) Provided that minutes of the meeting are recorded, a meeting of
the committee need not take the form of a physical meeting, but may:
(a) employ phone hook-up, or
(b) be conducted through email discussion.
(3) Special meetings of the committee may be convened by the
President or by any 4 members of the committee.
28. Notice of Committee Meetings
(1) Written notice of each committee meeting must be given to each
member of the committee at least 2 business days before the date of
the meeting.
(2) Written notice must be given to members of the committee of any
special meeting specifying the general nature of the business to be
conducted and no other business may be conducted at such a meeting.
29. Quorum for Committee Meetings
(1) Any 4 members of the committee constitute a quorum for the
conduct of the business of a meeting of the committee.
(2) No business may be conducted unless a quorum is present.
(3) If within half an hour of the time appointed for the meeting a
quorum is not present –
(a) in the case of a special meeting – the meeting lapses;
(b) in any other case- the meeting shall stand adjourned to a time
and place to be determined by the committee.
(4) The committee may act notwithstanding any vacancy on the
committee.
30. Presiding at Committee Meetings
At meetings of the committee –
(a) the President presides; or
(b) if the President is absent, or unable to preside, the members
present must choose one of their number to preside.
31. Voting at Committee Meetings
(1) Questions arising at a meeting of the committee, or at a meeting
of any sub-committee, shall be determined on a show of hands or, if
a member requests, by a poll taken in such a manner as the person
presiding at that meeting may determine.
(2) Each member present at a meeting of the committee, or at a
meeting of any sub-committee appointed by the committee (including
the person presiding at the committee), is entitled to one vote and,
in the event of an equality of votes on any question, the person
presiding may exercise a second or casting vote.
32. Removal of a Committee member
(1) Subject to these Rules, if the committee is of the opinion that
a member of the committee has failed to adequately carry out their
duties as a member of the committee or is guilty of conduct
unbecoming a member of the committee or prejudicial to the interests
of the Association, the committee may by resolution remove that
member as a member of the committee.
(2) If a member of the committee does not attend three consecutive
meeting of the committee without the consent of the remainder of the
committee, then that member may be deemed to have failed to
adequately carry out their duties as a member of the committee for
the purposes of sub-rule (1).
(3) A resolution of the committee under sub-rule (1) does not take
effect unless:
(a) the committee, at a meeting held not earlier than 14 and not
later than 28 days after the service on the member of a notice under
sub-rule (4) , confirms the resolution in accordance with this Rule;
and
(b) if the member of the committee exercises a right of appeal to
the Association under this Rule, the Association in General Meeting
confirms the resolution in accordance with this Rule.
(4) For the purposes of giving notice in accordance with sub-rule
(3), the Secretary must, as soon as practicable, cause to be served
on the member a notice in writing:
(a) setting out the resolution of the committee and the grounds on
which it is based;
(b) stating that the member of the committee or his or her
representative may address the committee at a meeting to be held not
earlier than 14 days and not later than 28 days after service of the
notice;
(c) stating the date, place and time of that meeting;
(d) informing the member of the committee that he or she may do one
or more of the following:
(i) attend the meeting;
(ii) give to the committee before the date of that meeting a written
instrument seeking the revocation of the resolution; or
(iii) not later than 24 hours before the date of the meeting, lodge
with the Secretary a notice to the effect that he or she wishes to
appeal to the Association in General Meeting against the resolution.
(5) At a meeting of the committee to confirm or revoke the
resolution passed under sub-rule (1), the committee must:
(a) give to the member of the committee or his or her representative
an opportunity to be heard;
(b) give due consideration to any written statement submitted by the
member of the committee; and
(c) determine by resolution whether to confirm or revoke the
resolution.
(6) If at a meeting of the committee, the committee confirms the
resolution, the member of the committee may, not later than 48 hours
after that meeting, give to the Secretary a notice to the effect
that he or she wishes to appeal to the association in General
Meeting against the resolution.
(7) Where the Secretary receives a notice under sub-rule (6), he or
she shall notify the committee and the committee must convene a
General Meeting of the Association to be held within 21 days after
the date on which the Secretary received the notice.
(8) At a general meeting of the Association convened under sub-rule
(7) –
(a) no business other than the question of the appeal may be
conducted; and
(b) the committee may place before the meeting details of the
grounds for the resolution and the reasons for the passing of the
resolution; and
(c) the member, or his or her representative, must be given an
opportunity to be heard; and
(d) the members present must vote by secret ballot on the question
whether the resolution should be confirmed or revoked.
(9) A resolution is confirmed if, at the general meeting, not less
than two-thirds of the members vote in person, or by proxy, in
favour of the resolution. In any other case, the resolution is
revoked
33. Minutes of Meetings
(1) The Secretary of the Association must keep minutes of the
resolutions and proceedings of each general meeting, and each
committee meeting, together with a record of the names of persons
present at committee meetings.
(2) If the Secretary is absent, the members present must choose one
of their number to keep minutes.
34. Funds
(1) The Treasurer of the Association must –
(a) collect and receive all moneys due to the Association and make
all payments authorised by the Association; and
(b) keep correct accounts and books showing the financial affairs of
the Association with full details of all receipts and expenditure
connected with the activities of the Association.
(2) All cheques, drafts, bills of exchange, promissory notes and
other negotiable instruments must be signed by two members of the
committee.
(3) The funds of the Association shall be derived from entrance
fees, annual subscriptions, proceeds of workshops, donations and
such other sources as the committee determines.
35. Seal
(1) If the Association has a common seal, it must be kept in the
custody of the Secretary.
(2) The common seal must not be affixed to any instrument except by
the authority of the committee and the affixing of the common seal
must be attested by the signatures either of two members of the
committee or, of one member of the committee and of the public
officer of the Association.
36. Notice to members
Except for the requirements in Rule 13, any notice that is required
to be given to a member, by on behalf of the Association, under
these Rules may be given by –
(a) delivering the notice to the member personally; or
(b) electronic transmission, if the member has agreed that the
notice be given to him or her in this manner, or
(c) facsimile transmission, if the member has requested that the
notice be given to him or her in this manner; or
(d) sending it by prepaid post addressed to the member at that
member’s address shown in the register of members.
37. Winding Up
(1) In the event of the winding up or the cancellation of the
incorporation of the Association, the assets of the Association must
be disposed of in accordance with the provisions of the Act.
(2) Voluntary winding up of the Association must be by special
resolution approved at a general meeting of the Association.
(3) The special resolution proposing the voluntary winding up of the
association must specify that the assets of the Association will be
donated to a charity selected by general meeting.
38. Custody and Inspection of Books and Records
(1) Except as otherwise provided in these Rules, the Secretary must
keep in his or her custody or under his or her control all books,
documents and securities of the Association.
(2) Subject to Rule 5, all accounts, books, securities and any other
relevant documents of the Association must be available for
inspection free of charge by any member upon request.
(3) Subject to Rule 5, a member may make a copy of any accounts,
books, securities and any other relevant documents of the
Association.
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